Accounts Payable Specialist

Position Title:            Accounts Payable Specialist

Reports to:               Assistant Controller

Location:                    NYC HQ office


The Accounts Payable Specialist is responsible for full-cycle multi-currency accounts payables; processing invoices, weekly check runs and wires/ACH transfers, and reconciling vendor accounts for three countries (US, Canada and Australia). Research, resolve, and clear inquiries from vendors to ensure on-time payments and relationship management. The Accounts Payable Specialist will also be responsible in analyzing expenses and keeping a schedule based on budget guidelines.

This position carries out responsibilities in the following functional areas:

  • Accounting
  • Finance
  • Accounts Payable
  • Reporting
  • Analytics

Core Responsibilities:

  1. Verify, code, and process all invoices, check requests and EFT’s
  2. Review & process staff cash/credit card expense report through Concur
  3. Upload to Great Plains: US/Canada/Australia Corporate Credit Card
  4. Process monthly commission payments
  5. Setup and process wire transfer and ACH payment for monthly expenses or when as requested by Manager/Directors
  6. Maintain and update all vendor records; new members/changes/EFT bank information
  7. Correspond with vendors for payment status and inquiries
  8. Assist in monthly closing/bank reconciliation/cash flow management
  9. Prepare quarterly GST report for Australia; to be sent to the audit firm
  10. Prepare Monthly HST/GST tax returns for Canada to be filed with CRA
  11. Prepare commercial rent tax returns to be filed on a timely basis
  12. Produce accounting reports and analyze financial results
  13. Analyze expenses to budget/prior years and research variances
  14. Assist in implementation and maintenance of internal controls
  15. Assist with Accounts Receivable and other accounting responsibilities as needed

Preferred Education and Experience:

  1. SAP Concur
  2. Epay / Versapay
  3. Adobe Pro

Core Competencies:

  1. Attention to Detail
  2. Trustworthy and Ethical Practice
  3. Flexibility
  4. Assertive
  5. Accountability
  6. Good Analytical skills
  7. Good Communication skills

Supervisory Responsibility:

This position does not have direct supervisory responsibilities

Position type & expected hours of work:

This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand. This position is non-exempt and eligible from Overtime.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.


Minimal travel is expected for this position.

Company Description

Ensemble Travel® Group is a travel industry related company which supports travel agencies with turnkey marketing and technology solutions. Founded in 1968, Ensemble is a proactive, member-owned international organization of approximately 850 professional travel agencies in the U.S. and Canada, and with recent expansion into Australia and New Zealand. With a membership that represents billions of dollars in travel sales each year, Ensemble Travel Group has achieved a 50-year record of boosting members' profits and delivering high-volume sales to its preferred suppliers.


  • Medical and dental benefits
  • Vacation / Personal / Sick Days
  • 11 paid holidays
  • 401K and matching Retirement Program
  • Mentorship Program


  • Bachelor’s Degree in Accounting/Finance
  • 2-5 yrs experience Accounts Payable
  • 1-3 yrs experience in General Ledger Accounting
  • 1 yr Great Plains
  • 2-5 yrs experience in Microsoft Excel (Intermediate to advanced)
  • Knowledge of GAAP (Generally Acceptable Accounting Principles)